Samudaiyak Hisabi Service Centre (SHSC)
Bringing transparency in the village institution
Name of the centre
Name of the centre will be Samudaiyak Hisabi Service Centre in short it will be called as SaHSC
Location
Gadu- SHT level
Vision OF the Centre
Bringing transparency and cleanliness in the Village Institution accounts and building capacity among the local people for the sustainability of the institution.
Mission of the centre
Bringing transparency in the village institution by promoting and making community aware about the importance of the accounts and audits, as well as building capacity of the local people to provide community friendly training and services to the institutions
Purpose of the centre
• To make people aware about the importance of accounts/ audits
• To provide immediate accounts related services to the VIs keeping peoples need and time in centre.
• To build capacity of the local responsible person of the VIs for book keeping.
• To make networking with the CA firms and Government departments- Banks, Charity of commissioners, IT etc.
Objectives of the centre
• To reach maximum number of VIs for the maintenance of Books of account.
• To train minimum 1 person from one VI for the book keeping and reading of the audited statement in the VIs.
• To maintain data centralized in softcopy/ Hardcopy
• To help VIs in the Grading and linkages with Banks/ Govt. Dept
• To help registered VIs for the CA audit and submitting report to the charity of commissioners.
• Sharing different Success stories with the different institution by linking horizontally and vertically by using different tools and techniques
Activity of the centre
Main Activity
• Capacity building to the responsible person of the VIs for book keeping: Cashbook, Ledger Book, Voucher file, receipt book, Bank passbook, Saving and loan register, minutes book
• Application of Grading tools of different Banks
• Linkages with Government departments and other institutions
• Sharing success stories of the VIs on transparency/ Book Keeping etc. so finally promoting Accounts maintenance seeking behavior in the VIs
• Demonstrating reading of Audited reports in the institution
Support Activity
• Capacity building of the centers resource person: Cashbook, Ledger Book, Voucher file, receipt book, Bank passbook, saving and loan register, minutes book as well as trail balance, income-expenditure and balance sheet.
• Supporting CA Audit to the Registered Institutions
• Training people for successfully conducting Annual General Body Meeting (AGBM)
• Regular checking up the members institutions Accounts.
Structure
Two people from each cluster- selected by the cluster team will be initially part of the Structure. The virtual office will be at SHT for conducting all monthly meetings and updates. AKRSP (I) staff will give support to the team for the initial 1 year. Later it will run independently by the people.
System
AKRSP (I) - CRP
• Monthly meeting at SHT
• Training plan of the centers resource person
• Monthly work allocation and weekly reporting
CRP- VIs
• Once in a three month visit to Group meeting/ Check books- Based on the need of the groups
• Yearly audit- April to march/ End of the year
• Training to VI book keeper at cluster level taking help of Point person based on the need of the groups.
Staff
2 local people from each Cluster nominated by the cluster will be the staff of the centre. It is usually existing Para-worker of the cluster
Skill
• Basic Knowledge of Groups byelaws
• Basic Knowledge of accounting
• Computer and calculator knowledge
• Basic Knowledge of Arithmetic
Strategy
Revenue Model
Sl. No. Services to the VIs Indicator (annual) Charge
1 Book checking Turn over <10000 15/ month
Turn over -10- 25000 25/ month
Turn over -25-50000 35/ month
2 Book keeping Turn over <10000 25/ month
Turn over -10- 25000 35/ month
Turn over -25-50000 40/ month
Turnover > 50000 50/ month
3 Training 6 trainings 25/ training/ member
4 Bank Linkage 1% of the amount disbursed
5 CA Audit Actual Fee+ Rs. 200- if member institution
Fee+ Turn over- If not member institution
6 Registering group to the government department 1 group Actual Fee+ Rs.200 + Conveyance
7 Application writing 1 application 10/ application + Stationary
8 Attending AGBM 1 Meeting- 5 hrs 200/ meeting- Including conveyance
Income from the Venture:
Sl. No. Services Numbers Total income (Annual)-present INR Numbers Forecasted
INR
1 Book checking 250 groups * 4 times- Average @ INR 25 25000 1000 groups * 4 times- Average @ INR 25 100000
2 Book keeping 150 groups * 12 times- Average @ INR 30 54000 250 groups * 12 times- Average @ INR 30 90000
3 Training 200 groups * 6 times @ INR 25 37500 500 groups * 6 times @ INR 25 75000
4 Bank Linkage 50 Groups- Average disbursement INR 25000 12500 100 Groups- Average disbursement INR 30000 30000
5 CA Audit 10 groups 2000 10 groups 2000
6 Registering group to the government department 5 group 1000 5 group 1000
7 Application writing 100 application 1000 500 application @INR10 5000
8 Attending AGBM 10 AGBM 2000 25 AGBM @INR 200 5000
Grand Total (Income) 1,35,000 308000
Present income will be INR 135000 (INR 22500/ CRP in 100 days) and Projected Income will be INR 308000 (INR 51,000 / CRP in 250 days) - Some other Institution like Sakhi Mandal and Other Pani Samities, Gausala Samities can be included.
Salary
Initially AKRSP (I) will support from the Management support fund. Costing will be as follows
Sl. No Staff Month Average Salary Gross Salary
1 6 STAFF 12 2500 INR 1,80,000
Support from AKRSP (I)
• Point person Support
• Subsidized support to the book checking, book keeping and training- 50 % Subsidy i.e. AKRSP (I) will give to the Centre on completion of the above activity- Month wise in the first year
• Salary from the management support as per Para-worker incentive
• Place at SHT campus for meetings and records keeping
• Stationary for 1 year
• Supporting Tally learning at CTLC
• Communication material
Risk Factors
• Centre may fall if Respect and trust among the community to provide quality services is not maintained.
• Motivation for the paid services
• Awareness for the accounts
How to overcome risk?
• Professionally quality training and depth knowledge for the whole transaction process in structured form
• Subsidized service for 1 year
• Importance to the Accounts to the VIs
